No revenue leakage
- Every billable parcel event creates its transaction automatically
- Carrier invoices reconciled against the shipments they belong to
- Overlap warnings stop two rate cards claiming one shipment
Billing module of V-TER Ship
Billing that matches the complexity of your operation.
Shipper billing, carrier rate cards, automated least-cost analysis and margin-based rate card generation in one module, from carrier tariff to client invoice. Every charge traces back to the parcel event and the rate card version that produced it.
95%
Fewer billing disputes
80%
Faster month-end close
0
Manual rate lookups
How it works
From carrier tariffs to client rates, end to end
One linear workflow: ingest carrier rates, run the analysis, apply margin, approve, deploy. No re-entry and no export-import friction between the stages.
Carrier rate cards
Load the tariffs, linked to carrier solutions
Carrier rate cards extend the standard rate card structure with carrier-level matching criteria: shipping solution, package type, incoterm and IOSS scheme. Overlap warnings flag conflicting criteria without blocking creation.
Least-cost analysis
Compare every eligible option in the background
Select the criteria that apply to your scenario, then the rate cards to compare. A background job identifies the optimal carrier per weight band and destination country while you keep working.
Review
One table, every weight and country
The generated least-cost data shows the best match for every combination in scope, and is downloadable as CSV for finance review, external sign-off or ERP ingestion.
Margin and surcharges
Carrier cost becomes client pricing, computed
Build a client rate card from the least-cost data: a percentage margin applied uniformly or by condition, surcharges by zone, package type or weight band, and a new rate card version with fully computed final rates.
- Margin uniform or conditional on every base rate
- Surcharges such as fuel or handling, configurable by condition
- A new client rate card version generated, not built row by row
Approve and lock
Live pricing cannot be silently changed
Each rate card keeps a full version history. Approving a version puts the whole rate card into read-only mode: a hard lock, not a soft flag. Any version can be duplicated as the start of the next one.
Bill and invoice
Parcel events become transactions, transactions become invoices
Billing trigger rules define which parcel event applies which rate card. Transactions are created automatically, feed the operational reports, and the Invoice Planner issues invoices on the schedule you set.
- Carrier invoices uploaded and reconciled against what was billed
- Transaction records visible per parcel and per shipper
Capabilities
Two billing layers, one module
Standard shipper billing and a rate intelligence layer in the same system, for operators who need transactional accuracy and carrier rate insight together.
Shipper billing
The financial record behind every shipment event.
-
Rate cards
Multi-dimensional matching criteria so the right rate applies every time, without a lookup.
-
Automatic transactions
Created on parcel creation and on billable tracking events; zero manual entry.
-
Overlap warnings
Conflicting rate card criteria are flagged before they cause a mis-charge.
-
Multi-party
Clients, carriers and warehouses billed from one system, each on their own rules.
Rate intelligence
Carrier cost data turned into client pricing with traceability at every step.
-
Least-cost engine
Automated analysis across selected carrier rate cards, per weight and country.
-
Margin and surcharges
Final client rate cards generated from the analysis, not maintained by hand.
-
Versioning and approval
Full history, duplicate-to-edit, and a read-only lock once approved.
-
Reuse
Approved rate cards serve as standard shipper billing rates.
Close and reconcile
Month end without the spreadsheet.
-
Invoice Planner
Invoices generated on a configurable schedule per shipper.
-
Carrier invoice upload
What the carrier charged, reconciled against what was billed.
-
Reporting
Transaction records feeding directly into operational and financial reports.
Why it pays
Guardrails for accurate, conflict-free billing
Billing errors are expensive twice: once in the leak, once in the dispute. The module removes the causes rather than catching the symptoms.
Pricing you can defend
- Client rates derived from carrier cost plus a stated margin
- Approved versions locked, so live pricing cannot drift
- Every charge traceable to its rate card version
Faster close
- Invoices on schedule instead of a manual month-end run
- Least-cost tables exportable for finance sign-off
- Multi-party billing from one system, not three
In the V-TER ecosystem
V-TER Ship Billing runs on its own. It runs better connected.
Every V-TER platform shares one data layer and one API, so connecting two of them is configuration, not an integration project. Here is what each one does for V-TER Ship Billing.
Shipping orchestration
V-TER Ship
Billing is triggered by V-TER Ship parcel events, so shipping and invoicing close the loop: a label, a hub scan or a delivery event is what creates the charge.
Explore V-TER Ship Carrier connectivity APILast Mile Connect
Carrier rate cards come in through Last Mile Connect, and carrier invoices are uploaded for reconciliation against what was billed to the shipper.
Visit Last Mile Connect (dedicated site) Reverse logisticsV-TER Returns
The same rate cards price the return labels V-TER Returns generates, so the forward and reverse legs are billed from one set of rules.
Explore V-TER Returns
Who it is for
Built for how logistics billing actually works
Anyone who buys carrier capacity at one price and sells delivery at another, and needs the difference to be exact.
Cross-border shippers
Incoterm- and IOSS-aware rate cards, with duties and surcharges applied by rule.
3PLs and fulfillment hubs
Multiple clients in one operation, each with their own rate cards and invoice schedule.
High-volume e-commerce
Thousands of parcels a day billed per event, with least-cost routing feeding the price list.
Carriers managing client contracts
Contracted rates versioned, approved and locked; disputes answered from the transaction record.
FAQ
Common questions
It is the billing module of V-TER Ship: transactions are created from V-TER Ship parcel events, which is what makes billing exact. Operators who only need the rate intelligence layer can start there and switch shipper billing on when the parcel flow moves onto the platform.
As carrier rate cards, in the formats carriers publish, linked to a shipping solution and its criteria. Where the carrier is connected through Last Mile Connect, its rate card can be uploaded there and cost calculated per shipment automatically.
Approval. Once a version is approved the whole rate card enters read-only mode; a change means duplicating a version, editing the copy and taking it through approval again, so the history shows exactly what was billed under which version.
Yes. Surcharges are configured by zone, package type, weight band and other conditions, and margin can be uniform or conditional, so one client rate card can carry a fuel surcharge on one lane and a handling fee on another.
Ready to close the loop?
Let the system find the least-cost route and bill it automatically.
Bring one carrier tariff and one client contract. We will show the analysis, the generated rate card and the first invoice in a single session.